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Let me just say it loud: If you're still trying to do everything yourself, you’re not being productive, you’re being the problem. (I say that with love.)
As the CEO of a company run by hundreds of military spouse assistants, delegation isn't just what we do, it's how we thrive.
So let’s break it down:
🥵 The Top 3 Things I Absolutely Detest Doing (And Gladly Delegate):
1. Scheduling Anything.
I do not need to see 12 emails about “what time works for you?” My calendar is someone else’s battlefield now.
2. Chasing People for Things.
Following up, nudging, herding cats, it’s not a good use of CEO brainpower. I have a team (and automations) for that.
3. Hunting for Files.
If I have to dig through my inbox one more time to find “final-final-v2.pdf,” I will riot. Organization is delegation’s best friend.
⚠️ How to Stop Being the Bottleneck (Without Ghosting Your Team)
You’re not a control freak, you’re just afraid something will slip through the cracks.
Here’s how to stay in control without being in the weeds:
✅ Create a system — Think: Airtable, ClickUp, Notion, a living doc. Something centralized, not buried in emails.
✅ Assign ownership — Every task should have a name next to it. “We” is not a responsible party.
✅ Set a check-in cadence — Weekly reviews or daily standups/recaps keep things moving without needing 24/7 Slack pings.
📬 Want to Know What’s Going On Without Micromanaging?
Try this simple structure. I use it with my team & it works every time.
End-of-Day Breakdown Format:
Today’s Wins:
– [Quick bullets of what was completed]
Roadblocks:
– [Anything they’re stuck on or need input from you]
Priority for Tomorrow:
– [Top 1-3 items to tackle next]
Links & Docs:
– [Attach anything relevant so you don’t have to ask]
Bonus points if you’re using Slack channels, color tags in ClickUp, or even simple Google Docs. It’s not about being fancy, it’s about being clear.
🚨 Overcommunicate or Risk Chaos
The #1 mistake people make when they start delegating?
They under-communicate, then blame the assistant. Be proactive, be specific, and assume nothing is obvious.
Tell them what success looks like. Tell them how you want to be looped in. Tell them what to flag and what to handle without you.
Overcommunication is respect. It builds trust and saves time.
🙌 Want help setting up your own delegation system or handing off the stuff that’s driving you nuts?
Tap into our military spouse magic and we’ll pair you with someone who lives for this kind of work.
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