Why Airtable Is a Game-Changer for Remote Teams (And How We Use It at Squared Away)

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If you’re searching for the best tool to organize your business, streamline remote workflows, or empower your virtual assistant — look no further than Airtable. At Squared Away, Airtable isn’t just a tool we use; it’s a tool we swear by.

As a leading virtual assistant company supporting CEOs, founders, and mission-driven teams, our workflow tools have to be flexible, reliable, and intuitive. Airtable hits all three, and then some. Whether you’re a solo entrepreneur, scaling startup, or running a remote team, here’s why Airtable should be in your tech stack.

What Is Airtable?

Airtable is an all-in-one project management and database tool that blends the simplicity of a spreadsheet with the power of a relational database. In short? It’s like Google Sheets on steroids. 💪

Airtable makes it easy to:

• Build custom workflows

• Manage content calendars

• Track clients, projects, and goals

• Collaborate across teams - all in real time

How We Use Airtable at Squared Away

As a fully remote company powered by military spouse virtual assistants, Squared Away supports over 1200 clients - each with unique systems and goals. Airtable helps us stay aligned, efficient, and proactive. Here’s how:

1. Client-Assistant Matching System
We built a fully customized Airtable base to match clients with the perfect virtual assistant based on tier, skillset, time zone, and availability. What used to take hours now takes minutes — with confidence.

2. Editorial & Content Calendar
For our marketing team, Airtable serves as a centralized editorial calendar. We manage blog posts, social media content, approvals, and deadlines across platforms like Instagram, LinkedIn, and YouTube.

3. Internal Project Tracking
From training modules to team onboarding, we manage our internal operations inside Airtable. The ability to switch between kanban, calendar, and gallery views means every team member sees what’s important to them.

4. Client Onboarding Workflows
We’ve automated our client onboarding processes so tasks like email notifications, welcome checklists, and status updates happen without manual input.

5. Custom Dashboards for Clients
We build Airtable dashboards for clients who want to track KPIs, team progress, or streamline their own project management. It’s one of the many ways we go beyond basic virtual assistant support.

Why We Recommend Airtable to Our Clients

• Highly customizable (no coding required)

• Perfect for remote and hybrid teams

• Seamless integrations with tools like Slack, Google Workspace, Zapier, and more

• Automation-ready to reduce repetitive tasks

• Visually intuitive for every kind of learner or working style

If you're managing a team or working with a VA, Airtable can drastically reduce friction and increase clarity, which means faster progress and fewer headaches.

Want to Try Airtable or Need Help Implementing It?

We recommend checking out Airtable for yourself - it’s free to start and incredibly powerful for businesses of all sizes. Explore Airtable here 

Already a client or looking for help setting up your workflows?
Our assistants are trained to implement tools like Airtable seamlessly into your business.
Let’s talk about how Squared Away can support you!

In today’s fast-moving, digital-first world, the right tools make all the difference. Airtable is more than a spreadsheet, it’s a productivity powerhouse that helps you and your assistant work smarter, not harder.

At Squared Away, we’re proud to be thought leaders in remote operations and executive support. And when it comes to smart systems? Airtable is always at the top of our list.

Here’s to working better, together.